Job post summary
Date posted: April 20, 2026
Pay: $20.00 - $23.00 per hour
Job description:
We are seeking an Office Administrator to support a housing assistance program by overseeing general office operations, coordinating applicant flow, and providing administrative support to Case Managers and internal teams. This role helps ensure the office runs efficiently while maintaining an organized and professional environment.
This is a full-time, onsite position based in Palatka, Florida. The project is expected to last through December. Occasional evenings and weekends may be required.
Responsibilities
- Maintain a professional and welcoming office environment for applicants and visitors.
- Answer and route incoming phone calls and emails.
- Coordinate applicant scheduling for intake, document collection, and meetings.
- Assist with document handling, including scanning, copying, and file organization.
- Maintain accurate records and documentation within program systems.
- Support Case Managers with administrative tasks and applicant coordination.
- Manage incoming and outgoing mail, including sorting and distribution.
- Maintain organization and readiness of intake areas, conference rooms, and office spaces.
- Monitor office supplies and coordinate inventory and ordering as needed.
- Assist with data entry, tracking updates, and general administrative coordination.
- Schedule meetings and support team coordination as needed.
- Follow established program guidelines and perform other related duties as assigned.
Requirements
- 2+ years of customer service, administrative, or clerical experience.
- Proficiency in Microsoft Word, Excel, and Outlook.
- Ability to learn and navigate web-based systems and new software applications.
- Strong written and verbal communication skills with high attention to detail.
- Ability to work independently, meet deadlines, and maintain confidentiality.
- Valid driver’s license and ability to pass a Level 2 FDLE background check.
- Bilingual English/Spanish skills preferred.
- Familiarity with CDBG, FEMA hazard mitigation, or similar programs preferred.
Compensation
- $23 per hour.
- Benefits offered.
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Education:
- Associate (Preferred)
Experience:
- Administrative: 2 years (Required)
- Clerical: 2 years (Required)