We are seeking candidates for a temporary four-month Administrative Assistant role with a Mississippi-based nonprofit. The ideal candidate will be highly organized, detail-oriented, and proactive, capable of identifying and completing tasks effectively.

Responsibilities:

• Oversee daily administrative duties, such as managing calendars and scheduling meetings.
• Keep the office environment tidy and well-stocked with necessary supplies.
• Manage incoming mail and ensure office equipment is well-maintained.
• Conduct precise data entry across various platforms, including databases, spreadsheets, Salesforce, and QuickBooks.
• Act as the primary contact for both team members and external stakeholders.
• Respond to phone calls and emails promptly and professionally.
• Manage specific elements of social media communication.
• Organize meetings, including the preparation of agendas.
• Monitor expenses, handle reimbursements, and keep financial records up-to-date.
• Manage confidential information with utmost discretion.

Requirements:

• Previous experience in an administrative assistant role or a similar position.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Quick to adapt and learn new tools like Salesforce and QuickBooks.
• Exceptional attention to detail and a proactive approach.
• Strong organizational and time-management abilities.
• Excellent communication skills, both written and verbal.
• Competency in multitasking and prioritizing tasks efficiently.
• Professional demeanor and a positive attitude.
• Basic knowledge of office equipment and standard office procedures.

Compensation:

• $18-20 per hour, depending on experience.